Topsec Email Archiving

Home » Our Services » Topsec Email Archiving

ABOUT

An email archiving solution is a system that captures, stores, and indexes emails in a secure and easily accessible way.

This process involves removing emails from the server where they were initially received and placing them into a safe and scalable archive. It aims to protect the data and ensure it remains intact and accessible for future reference. Topsec’s robust email archiving solution is vital for organisations to comply with various data protection regulations, legal requirements, and e-discovery requests.

Topsec’s email archiving solution stores emails sent via the Office 365 / Outlook Journaling systems. It extracts key meta-data for search and analytics before storing the original message and journal data for quick search and retrieval. It offers a full audit trail for communications received and saved. Customers may be certain that their data is constantly available, maintained, and secure.

Keep Your Emails Organised and Secure- Get Started with Email Archiving

WHY CHOOSE TOPSEC ARCHIVING

1. Secure Storage

Topsec’s email archiving solution ensures your emails are safely stored in a safe, off-site environment eliminating the risk of data loss or corruption.

2.Easy Accessibility

Our solution allows quick and easy access to archived emails whenever required, such as during audits or litigation.

3.Compliance

Topsec’s solution supports compliance with GDPR, FOI, and other data protection and regulatory standards. Our systems ensure that all emails, including attachments, are preserved in their original state, guaranteeing full compliance.

4.Integration

Our cloud email archiving solutions integrate seamlessly with your existing email infrastructure, providing a smooth transition and effortless email management.

Don’t Wait. Keep all Emails and Attachments Secured Today!

BENEFITS

Data Compliance

With stringent data preservation methods, our solution guarantees compliance with GDPR, FOI, and other regional and global regulations.

Quick Retrieval

Our advanced search and indexing capabilities ensure fast retrieval of your emails, even from massive data sets.

Improved Efficiency

By freeing up server space, our email archiving solution can enhance the performance of your email servers, leading to better productivity and efficiency.

Secure Storage

Emails stored in our cloud are encrypted at rest and in transit, ensuring maximum security against potential cyber threats.

Scalability

As your organisation grows, so does your data. Our cloud-based email archiving solutions are scalable to meet your evolving needs.

Cost-Effective

By archiving emails, you reduce the need for additional server space, lowering IT costs.

FEATURES

Manage, allow and control access to only your administrators and authorised third parties anytime.

Have full visibility and tracking of your email archive to view all audit entries associated with all accounts

Look for key phrases and descriptions and retrieve emails fast

Protect and control access to your data to keep all emails and attachments secure.

Demonstrate your GDPR Compliance.

Manage and access your data anytime, anywhere– Request a Quote

Email Archiving FAQ's

What is Email Archiving?

Email archiving is a process that moves emails from the live mail server to a specialised archiving system for preservation. It helps to securely store, manage, and retrieve old and new emails from a central repository.

What does Email Archiving do?

Email archiving captures, indexes and stores all inbound and outbound emails for easy retrieval. It helps in efficient email management, data compliance, quick recovery for audits or legal reviews, and maintaining a clean server by offloading storage.

Why do we need Email Archiving solutions?

An email archiving solution is crucial for maintaining organisational efficiency, compliance, and security. It aids in data management, mitigates legal risks, ensures rapid and complete discovery of emails when required, and contributes to the efficient functioning of email servers by reducing load.

Is Email Archiving necessary?

Absolutely. With the rising volume of email traffic and stringent compliance requirements, email archiving has become necessary for businesses. It provides secure storage and retrieval, aids in regulatory compliance, and is useful in case of legal discovery.

When to use Email Archiving?

Email archiving should be a continuous process. Whether an email enters or leaves your system, you should archive it. It ensures all your emails, including attachments, are securely stored and readily available for future reference or in case of a compliance audit or legal dispute.

CERTIFICATIONS & ACCREDITATIONS

TESTIMONIALS

What clients say about us

We had considered a number of options when looking for a Phishing Training product, but Topsec Cloud Solutions appeared to be the only ones providing a fully managed service , effectively where they do all the work for you. With this service it allows Bishopstown Credit Union to continually train and educated our staff on the dangers of malicious emails and what to look out for when it comes to opening emails and the instructions that often are contained within. We’ve had this service in place for the past few years , the improvement in email awareness and security in general has been noticeable. The managed aspect means we don’t have to worry about scheduling campaigns , running reports, or spending time gathering analysis, Topsec do it all for us.

“The Phishing Training was particularly good. We had one campaign, and we had an extremely poor result. I think 50% of our people, opened and looked at a phishing email. We were very, shocked because it wasn’t particularly an important one. But it was a good one. It gives us an idea of how, they’re coping with unsolicited emails and phishing.

Before we had IronPort in place, and the main reason to let them go was that it was not cost-effective, and it was not providing as much flexibility and management to the spam solution. So, that was the main reason we switched over.”

We really loved the products that Topsec provided to us. If I were to pull out a product that we are particularly happy with would-be Phishing campaigns, where it creates awareness among our staff for security issues, promotes awareness, and then Topsec follow that up with training. That’s one of the standout things that Topsec offers.

The culture of response has always been good. We can guarantee that we are going to get a response, sometimes within minutes, which is, which is impressive. If we have a technical issue that we need to discuss with somebody, we always have those levels of support from first-level technicians. If you’re looking for what differentiates Topsec from its competitors that would be the primary differentiation.

TOPSEC EMAIL ARCHIVING