Email Archiving Solutions: Key Features, Benefits, and Your Downloadable Guide

Secure, Compliant, and Effortless Preservation of Your Digital Communications with Topsec’s Email Archiving Solutions.

Why Choose Topsec for Email Archiving Solutions?

An email archiving solution is a system that captures, stores, and indexes emails in a secure and easily accessible way.

This process involves removing emails from the server where they were initially received and placing them into a safe and scalable archive. It aims to protect the data and ensure it remains intact and accessible for future reference. Topsec’s robust email archiving solution is vital for organisations to comply with various data protection regulations, legal requirements, and e-discovery requests.

Topsec’s email archiving solution stores emails sent via the Office 365 / Outlook Journaling systems. It extracts key meta-data for search and analytics before storing the original message and journal data for quick search and retrieval. It offers a full audit trail for communications received and saved. Customers may be certain that their data is constantly available, maintained, and secure.

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Key Features of Email Archiving Solutions​

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Comprehensive Access Management

Manage, allow and control access to only your administrators and authorised third parties anytime.

Transparent Audit Trail

Have full visibility and tracking of your email archive to view all audit entries associated with all accounts.

Efficient Email Retrieval

Look for key phrases and descriptions and retrieve emails fast.

Robust Data Protection

Protect and control access to your data to keep all emails and attachments secure.

GDPR Compliance Showcase

Demonstrate your GDPR Compliance.

Client Testimonials: Why Businesses Trust Us

We really loved the products that Topsec provided to us. If I were to pull out a product that we are particularly happy with would-be Phishing campaigns, where it creates awareness among our staff for security issues, promotes awareness, and then Topsec follow that up with training. That’s one of the standout things that Topsec offers.
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Tommy Culleton
Scandi Standard- IT Security & Compliance
“The Phishing Training was particularly good. We had one campaign, and we had an extremely poor result. I think 50% of our people, opened and looked at a phishing email. We were very, shocked because it wasn’t particularly an important one. But it was a good one. It gives us an idea of how, they’re coping with unsolicited emails and phishing.
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Nick Smith
Senior Technician & Systems Manager, Waterman Moylan
Before we had IronPort in place, and the main reason to let them go was that it was not cost-effective, and it was not providing as much flexibility and management to the spam solution. So, that was the main reason we switched over.”
Andrey Jagotintsev
ICT Manager- St. Michael's Hospital
The culture of response has always been good. We can guarantee that we are going to get a response, sometimes within minutes, which is, which is impressive. If we have a technical issue that we need to discuss with somebody, we always have those levels of support from first-level technicians. If you’re looking for what differentiates Topsec from its competitors that would be the primary differentiation.
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Colm Carberry
IT Manager, FR Kelly

Benefits of Implementing Topsec's Email Archiving Solutions

Data Compliance

With stringent data preservation methods, our solution guarantees compliance with GDPR, FOI, and other regional and global regulations.

Quick Retrieval

Our advanced search and indexing capabilities ensure fast retrieval of your emails, even from massive data sets.

Improved Efficiency

By freeing up server space, our email archiving solution can enhance the performance of your email servers, leading to better productivity and efficiency.

Secure Storage

Manage your email security with ease using our web-based admin console.


As your organisation grows, so does your data. Our cloud-based email archiving solutions are scalable to meet your evolving needs.


By archiving emails, you reduce the need for additional server space, lowering IT costs.

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What Sets Us Apart from Other Email Archiving Solutions Providers?

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Secure Storage

Topsec’s email archiving solution ensures your emails are safely stored in a safe, off-site environment eliminating the risk of data loss or corruption.

Easy Accessibility

Our solution allows quick and easy access to archived emails whenever required, such as during audits or litigation.


Topsec’s solution supports compliance with GDPR, FOI, and other data protection and regulatory standards. Our systems ensure that all emails, including attachments, are preserved in their original state, guaranteeing full compliance.


Our cloud email archiving solutions integrate seamlessly with your existing email infrastructure, providing a smooth transition and effortless email management.


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Email Archiving Solutions FAQ's

Email archiving is a process that moves emails from the live mail server to a specialised archiving system for preservation. It helps to securely store, manage, and retrieve old and new emails from a central repository.

Email archiving captures, indexes and stores all inbound and outbound emails for easy retrieval. It helps in efficient email management, data compliance, quick recovery for audits or legal reviews, and maintaining a clean server by offloading storage.

An email archiving solution is crucial for maintaining organisational efficiency, compliance, and security. It aids in data management, mitigates legal risks, ensures rapid and complete discovery of emails when required, and contributes to the efficient functioning of email servers by reducing load.

Absolutely. With the rising volume of email traffic and stringent compliance requirements, email archiving has become necessary for businesses. It provides secure storage and retrieval, aids in regulatory compliance, and is useful in case of legal discovery.

Email archiving should be a continuous process. Whether an email enters or leaves your system, you should archive it. It ensures all your emails, including attachments, are securely stored and readily available for future reference or in case of a compliance audit or legal dispute.

Ready To Partner With Us for Matchless Solutions?

At Topsec Cloud Solutions, we’ve been pioneering cloud-based email and web security for more than two decades.

Our journey began in 2002. Since then, we’ve become a leading force in providing top-tier managed security services.

Benefits of working with Topsec Cloud solutions:

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